Supply Assistant
Vivo Energy , Guinea

1 Year
0 - 0
Job Type
Job Shift
Job Category
Requires Traveling
Career Level
Bachelor's Degree
Total Vacancies
1 Job
Posted on
Sep 3, 2021
Last Date
Dec 3, 2021

Job Description

Job Purpose:

The Supply Assistant of VIVOE ENERGY of Guinea is the direct collaborator of the Supply Manager.

He is responsible for organizing inter-depot transfers and monitoring all stock operational movement in Samp;D account. He is the guarantor of the stock integrity of the company:

v Monitor the stock level in all mining sites (VEG’s consignment stocks) and SGP depots

v Manage and plan inter-depot transfers.

v Ensure that all transactions are recorded on time "online" in SAP.

v Daily, ensure that all tanks and bulk product tanks are reconciled in SAP.

v Provide back-up for the Supply Manager.


Stock Management of 4 JV depots and 5 mining depots for 540 000 M3 of fuel and 5 lubricant warehouses (2 in Conakry and 3 mining sites) for 6 KT annual throughput

Direct reports:

The Supply Assistant will report to the Supply Manager of VIVO ENERGY GUINEA

Main Internal stakesholders:

v Logistics Manager: As part of inter-depot transfers and truck availability

v CSC: For stock availability and order delivery tracking.

v Finance: Follow-up of stock integrality reports and transmission of monthly inventory reports for all depots to the Stock Accountant.

v Supply and Distribution: Reports on the management of Gain and Loss for both depot and transport transit

v Mining Depot Managers: Monitor the stock level to organize transfers, ensure that the daily inventory reports of the warehouse managers are correct.

Main external stakesholders:

v SGP: Monitor transactions stocks in the Conakry, Kankan and Nzerekore depots.

And manage the primary transfers to inland SGP depots

v Rusal FRIGUIA: For the Management of VEG Fuel Oil stock in their tanks at Conakry terminal if applicable

v Others MARKETERS: Brown and Loan Follow up

v Customs: Ensure that all transfers are conform to the customs regulations and clearance properly done

Principal Accountabilities:

v Follow stock reconciliation with VIVO’s standard in term of integrity

v Report any dead stock and slow moving stock and propose alternative solution for their transfer or re-blending

v Manage all movements stock online in SAP

v Manager Conakry Warehouse with high standard in terms of integrity, quality and house keeping

v Attend the quarterly SOGUILUBE meeting for the buffer stock management

v Analyze and explain Gain and loss for both terminal and transit losses.

Key Challenges:

v Zero stock out for all mining sites and both primary SGP depots

v Manage online all inter-depot transfer product in SAP

v Follow stock integrity and housekeeping at SOGUILUBE VEG warehouse


Job Knowledge, Skills amp; Experience:

University degree in any of the relevant fields (Engineering, Administration, Supply amp; Logistics, Social Sciences, Arts)

Demonstrate Leadership, Accountability and Team work behaviors


  • Supply amp; Distribution experience
  • Personnel/Contract Management
  • JV Management


Supply Functional Competencies

Oil Market Analysis For Supply Skilled

Strategic Supply Chain Planning amp; Development Skilled

Strategic Implementation Knowledge

Tactical Supply Chain Planning Knowledge

Supply Chain Economics amp; Analysis Skilled

Supply Chain Integration amp; Optimisation Skilled

Supply Chain Transport Operations (Non-Road) Knowledge

Supply Deal Negotiation amp; Contracts Skilled

Marine Freight Operations amp; Documentation Knowledge

Group Personal and Business Competencies

Analyses and Solves Problems Knowledge

Communicates and Persuades Skilled

Personal Creativity and Innovation Knowledge

Team Working Skilled

Manages Business Performance Knowledge

Business Planning and Evaluation Skill

Manages Knowledge and Information Knowledge

Works and Embeds Change Skill

Focuses Externally Skilled

Stakeholder Engagement Knowledge

Job Specification

Vivo Energy

Information Technology and Services - Port Louis, Mauritius