The Supply Assistant of VIVOE ENERGY of Guinea is the direct collaborator of the Supply Manager.
He is responsible for organizing inter-depot transfers and monitoring all stock operational movement in Samp;D account. He is the guarantor of the stock integrity of the company:
v Monitor the stock level in all mining sites (VEG’s consignment stocks) and SGP depots
v Manage and plan inter-depot transfers.
v Ensure that all transactions are recorded on time "online" in SAP.
v Daily, ensure that all tanks and bulk product tanks are reconciled in SAP.
v Provide back-up for the Supply Manager.
Stock Management of 4 JV depots and 5 mining depots for 540 000 M3 of fuel and 5 lubricant warehouses (2 in Conakry and 3 mining sites) for 6 KT annual throughput
The Supply Assistant will report to the Supply Manager of VIVO ENERGY GUINEA
Main Internal stakesholders:
v Logistics Manager: As part of inter-depot transfers and truck availability
v CSC: For stock availability and order delivery tracking.
v Finance: Follow-up of stock integrality reports and transmission of monthly inventory reports for all depots to the Stock Accountant.
v Supply and Distribution: Reports on the management of Gain and Loss for both depot and transport transit
v Mining Depot Managers: Monitor the stock level to organize transfers, ensure that the daily inventory reports of the warehouse managers are correct.
Main external stakesholders:
v SGP: Monitor transactions stocks in the Conakry, Kankan and Nzerekore depots.
And manage the primary transfers to inland SGP depots
v Rusal FRIGUIA: For the Management of VEG Fuel Oil stock in their tanks at Conakry terminal if applicable
v Others MARKETERS: Brown and Loan Follow up
v Customs: Ensure that all transfers are conform to the customs regulations and clearance properly done
v Follow stock reconciliation with VIVO’s standard in term of integrity
v Report any dead stock and slow moving stock and propose alternative solution for their transfer or re-blending
v Manage all movements stock online in SAP
v Manager Conakry Warehouse with high standard in terms of integrity, quality and house keeping
v Attend the quarterly SOGUILUBE meeting for the buffer stock management
v Analyze and explain Gain and loss for both terminal and transit losses.
v Zero stock out for all mining sites and both primary SGP depots
v Manage online all inter-depot transfer product in SAP
v Follow stock integrity and housekeeping at SOGUILUBE VEG warehouse
Job Knowledge, Skills amp; Experience:
University degree in any of the relevant fields (Engineering, Administration, Supply amp; Logistics, Social Sciences, Arts)
Demonstrate Leadership, Accountability and Team work behaviors
Supply Functional Competencies
Oil Market Analysis For Supply Skilled
Strategic Supply Chain Planning amp; Development Skilled
Strategic Implementation Knowledge
Tactical Supply Chain Planning Knowledge
Supply Chain Economics amp; Analysis Skilled
Supply Chain Integration amp; Optimisation Skilled
Supply Chain Transport Operations (Non-Road) Knowledge
Supply Deal Negotiation amp; Contracts Skilled
Marine Freight Operations amp; Documentation Knowledge
Group Personal and Business Competencies
Analyses and Solves Problems Knowledge
Communicates and Persuades Skilled
Personal Creativity and Innovation Knowledge
Team Working Skilled
Manages Business Performance Knowledge
Business Planning and Evaluation Skill
Manages Knowledge and Information Knowledge
Works and Embeds Change Skill
Focuses Externally Skilled
Stakeholder Engagement Knowledge